Crown Innovative Business Solutions

Effective DelegationAre you familiar with the reasons that prevent effective delegation? What happens when a leader has hired help, but is still unable to get the results they desire? What are the roadblocks that prevent even the greatest leaders from effectively removing things from their plate? After 5 years of working with leaders in all industries, we have found that these are the top 3 reasons that prevent effective delegation (and tips to work past them!).


1. Lack of Trust

One of the first reasons that prevent effective delegation is lack of trust. By the time a leader decides to hire a virtual assistant or team member, they are already overwhelmed. When you work as a “one-man show,” handing off essential day-to-day tasks can be terrifying. Release yourself from the fear and trust yourself to delegate. You’ve done an amazing job building the foundation for your organization, being able to hire someone to help you is a HUGE accomplishment. Welcome the uncomfortableness that comes with allowing someone else to handle the innate tasks. This will allow you to utilize your best efforts towards your passions and areas of genius. 


 2. Lack of Vision or Clarity

 Secondly, the worse thing that you can do is hire an experienced and eager virtual assistant and not properly utilize their services. Many times, we meet leaders who understand that assistance is needed, but haven’t created a foundation in their business that can be duplicated. This usually looks like a lack of organization and systems or leadership that is always frazzled or overwhelmed. 


The best way to avoid a disconnect early in your relationship with your VA or team is to take a moment and assess your organization PRIOR to bringing on help. This could be something as simple as writing down all of the tasks that are on your plate. Follow that with things that you want to accomplish in your business over the next 3-12 months. This will bring clarity to areas where help can be applied now. The tasks don’t have to be perfectly organized, just “brain dump” all of your thoughts onto paper. Use those thoughts as a starting point for working with your new VA/team! 


3. Lack of Communication & Unrealistic Expectations 


Lastly, but certainly not least is communication. You may feel a sense of relief having a new assistant and expect them to immediately take all of your pain points and fix them. Unfortunately, this is an unrealistic expectation that often leads to frustration for both the leader and the assistant.  While your new team member should be able to take initiative and learn how to best support you, even the most experienced and qualified assistant can’t read your mind. 




In conclusion, a productive working relationship doesn’t happen overnight. Be as transparent with your VA as you can and be open-minded. Remember that they are here to help. Next, be mindful of how you communicate and what you communicate. Don’t assume that the VA knows the specifics of how you like things done, because they won’t at first. Be clear and share as many details as you can in the beginning. This will make it easier for your assistant to work in the capacity that works best for you and helps build trust which in the long run leads to a more productive, clear, and enjoyable working relationship for the both of you.


Let us help you strategize on how you can effectively delegate your team

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